Today everything must be connected, and incoming email about a task is not useful if you are not in the task itself. When you have to transcribe manually all the details from emails to the project or task there is a performance bottleneck and a lost of time and effort that, instead, should be used to make the own task. Email inbox should not be the TODO list, the tasks should be.
All the information of every task and project classified, messages recevied and sent attached to their tasks, integrated plannification and scheduling, worked hours management, requirements and specifications... Crew from all departments share and use the information in a new level of collaboration.
Every task update automatically its estimated time when the crew adds worked hours. Items can specify the priority to allow making critical works before others. Custom holidays calendar per user and continuous times calcullation when added new taks shows all the time a realistic plannification of the workload.
All the messages referring a task are attached to it. Inital and additional requirements, the worked hours, the different estimations and deviations from initial planning are registered in the system. So at anytime task can be checked to see why a task is exeeding scheduled times or needs more worked hours to get acomplished.
The system can show real-time reports with statistics by projects, clients, departments, workers, worked hours... So managers can evaluate the performance of every side of the process. Control panels can be added to check on an esay way critical data about project or tasks.
The system registers all the worked hours and allocations for every task and project. So invoicing is a very simple process, recruiting automatically all the works of the task included in the range to invoice. The system also allows non chargeable works for all the jobs included in the price, guarantees or assumed costs.